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| Job Requirements |
| Title |
Senior HR Administrator |
| Role |
HR Administrator |
| Category |
Administration jobs in Gibraltar
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| Location |
Gibraltar
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| Company |
Quad Consultancy
, Vacancies
[
1
] (Posted on Mon 01 March 2010 03:17 pm) |
| Experience |
5 to 7 Years
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| Educational Qualification |
Professional-Engineering(BE or BTech)
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| Skills |
Word processing
Microsoft Excel
Computer Literate
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| Salary |
- -
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| Career Level |
Mid Career (2+ years of experience) |
| Job Type |
Permanent
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| Job Status |
Full Time
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| Description |
Role Senior HR Administrator
Reporting to: HR Manager
Location: Gibraltar
Scope:
To provide full HR administrative support for approx 160 staff based in Gibraltar.
Accountabilities:
Starter and Leaver Process
• Prepare the starter packs for day 1
• Take personal details on day 1 and associated documentation
• Complete the registration and resident applications
• Ensure equipment is ready for day 1 and IT have provided access
• Set up induction programme and meetings
• Inform IT groups of starters and leavers
• Send starter and leaver trackers to IT including contractors
• Reference check new staff
• Update the Intranet of new starter information and remove leavers
• Send the staff update to all staff at all WH Online locations
• Ensure new starters complete their work station assessments and follow up on recommendations
• Follow up probationary period and ensure managers set objectives during and at the end of the probationary period
Reporting
• Manage the employee database, keeping it up to date
• Manage membership to the employee benefits including; pension and private medical scheme
• Prepare and report employee statistics to the Gibraltar Employment Services
• Prepare data for auditing purposes, both internal and external requirements
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Documentation
Draft HR letters or documentation for staff on matters including;
• Salary or benefits adjustments
• Maternity and paternity
• Sickness
• Drafting or checking of HR policies where appropriate
Other duties
• Input payroll data monthly and review changes made by the 3rd party payroll supplier
• Book staff on training courses or organise in house training activities.
• Request IT to provide visitor access and assign desk space for visitors
• Book meeting rooms and catering where required
• Assist IT in deliveries to unpack equipment
• Ordering of office stationary where required
• Organise Social Events and work with the social committee
• Provide back up for recruitment when the recruiter is away.
Experience and Skills Required:
• Evidence of being organised and efficient
• Evidence of dealing with all levels of staff calmly
• Previous experience of working in an HR capacity in Gibraltar to provide expertise and knowledge of administration processes
• Excellent attention and a good eye for detail
• Strong Excel and Word skills
• Experience working in a confidential department and the ability to be discrete
• A can do attitude and happy to take on additional responsibilities as and when requested
• The ability to provide HR advise on matters such as sickness, maternity and paternity is preferable
• Some exposure to recruitment would also be beneficial
• Strong communication skills.
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